Candidate Information

2014 municipal election banner

1. Key Dates 

2. Qualification for Municipal Council

3. Disqualification for Municipal Council

4. Your Role as a Council Member

5. Nomination Process

6. Financial Reporting

7. Election Signage 

​​8. School Board Trustee

9. Appointing a Scrutineer

10. Ministry of Municipal Affairs and Housing Information Sessions

New for 2014 the Association of Municipalities of Ontario (AMO) presents 'So You Want to Run for Council?'

    1. Key Dates (Tentative)

Thursday January 2, 2014
Friday September 12, 2014

Nomination Period
Nominations may be filed by candidates with the Clerk prior to Nomination Day at any time, Monday to Friday from 8:30 a.m. to 4:30 p.m. excluding statutory holidays, from Thursday, January 2, 2014 to Thursday, September 11, 2014.

On Nomination Day (Friday, September 12, 2014), nominations may only be filed with the Clerk between the hours of 9:00 a.m. and 2:00 p.m.

Thursday January 2, 2014
Tuesday December 31, 2014

Campaign Period
The campaign period begins on January 2, 2014 or when a candidate files his or her nomination paper, whichever is later, and ends on December 31, 2014 unless the candidate withdraws the nomination, the Clerk rejects the nomination or the candidate is continuing their campaign to erase a deficit.

Friday August 29, 2014 

Election Signs
Election signs may be erected starting Friday August 29, 2014. 

Friday September 12, 2014

Nomination Day
Last day for filing nominations up until 2:00 pm.

Withdrawal of Candidacy 
Final day for withdrawal of candidacy 

Monday October 27, 2014

Election Day (Voting Day)
Voting is held between the hours of 10:00 a.m. and 8:00 p.m.

Thursday October 30, 2014

Official Election Results
The Clerk will publicly declare to be elected the candidate having the highest number of votes for the office.

Monday November 3, 2014

Removal of Election Signs
Election signs must be removed within 7 days of Election Day by the candidate or the candidate's representative.

Monday December 1, 2014

Term of Office Commences
The elected members must take the oath of office prior to taking their seat.

Friday March 27, 2015

Deadline for Filing Financial Statements
This is the final date by which all nominated candidates must file their financial statement. The statement covers the period from the day the candidate filed their nomination paper until December 31, 2014.



     2. Qualification for Municipal Office

To run for an office on council, a candidate must be qualified on the day he or she files the nomination paper. To run for Councillor the candidate must be:
a Canadian citizen; 
a resident of the municipality, a non-resident owner or tenant of land in the municipality, or the spouse of such non-resident owner or tenant;
at least 18 years old;
not legally prohibited from voting;
not disqualified by any legislation from holding municipal office (Municipal Act 2001, S.O. 2001, c.25 and Municipal Elections Act, 1996, s17). 
Note: a candidate, if nominated, must remain qualified throughout the elction and, if elected, throughout the term of office.



     3. Disqualification for Municipal Council

The following persons are disqualified from being elected to municipal council:
any person not eligible to vote in the municipality; 
an employee of a municipality unless he or she 
         takes an unpaid leave of absence before being nominated
          resigns, if elected to the office
a judge of any court;
a member of the Legislative Assembly of Ontario, a Senator or a member of the House of Commons;
an inmate of a penal or correctional institution under sentence of imprisonment 
a person who is ineligible or disqualified under the Municipal Elections Act, 1996, the Municipal Act, 2001, the Municipal Conflict of Interest Act, or any other act, to be elected to or hold the above-mentioned office.


    4. Your Role as a Council Member

Over the next four years, as a member of Council, you will be required to attend daytime/evening/weekend as required, meetings of Council and Committee of the Whole. Members of Council are also appointed to various Committees of Council that meet on a reglar basis. As an elected representative you will participate with staff in a Strategic Planning Session to steer Council's vision for the Town; attend Council and community events; and respond to public inquiries and complaints. For more information go to :

          •   Town of Niagara-on-the-Lake Council Business 

The Ministry of Municipal Affairs and Housing - Municipal Councillor's Guide 2014 is a handy reference for roles and responsibilities, as well as an overview of local government: 

         •  2014 Candidates' Guide for Ontario Municipal and School Board Election 

As a representative of Town council and overall financial decision maker, you need to be aware of the range of legislated responsibilities in creating and maintaining municipal by-laws, policies, procedures, and budgets. For more information visit: 

         •   Municipal Act, 2001, S.O 2001, c. 25
 •   Planning Act, R.S.O. 1990, c. P.13          
         •   Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50
         •   Town of Niagara-on-the-Lake 2013 Approved Budget
•   Town of Niagara-on-the-Lake 2014 Budget (To be approved)

Municipal Councillors need to be aware of the potential for various provincially legislated liabilities. Some examples of legislation are: 

         •   Occupational Health and Safety Act, R.S.O. 1990, c. 0.1
         •   Safe Drinking Water Act, 2002, S.O. 2002, c. 32

   5. Nomination Process

  • Obtain nomination form from Town Clerk or online (Nomination Paper - Form 1
  • A nomination paper must be filed in person by the candidate or by a representative.
  • Nomination papers must be accompanied with a completed Declaration of Qualification Form
  • The signed nomination paper must have original signatures. The signed nomination paper may not be faxed, mailed or emailed. Either the candidate or the agent must bring the completed and signed nomination papers to the office of the clerk. The candidate shall be required to show proof of identity and qualifications. 

   6. Financial Reporting

You are responsible for keeping records of the financial activities related to your campaign. The Municipal Elections Act, 1996 does not require you to use any specific accounting system. You may want to consult with an auditor or an accountant early in your campaign to make sure that you are using a bookkeeping and accounting system that will suit your needs. 
You should also look through the Campaign Financial Statement (Form 4) that you will be required to file to make sure that you are keeping records of all the information that must be included on the Statement. Please see page 34 for links to forms. 
You are required to keep all of your campaign financial records until December, 2018 when the next council or school board takes office. 
You must keep the following records: 

  • The receipts issued for every contribution including when you accepted the contribution and the date you issued the receipt (Remember to issue receipts to yourself for any contributions you make) 

  • The value of every contribution, whether it is in the form of money, goods or services, and the contributor’s name and address 

  • All expenses, including the receipts obtained for each expense 

  • Any claim for payment of an expense that the campaign disputes or refuses to pay 

  • The funds raised and expenses incurred from each separate fundraising event or activity 

  • The monies received at a fundraising event or activity by donations of $10 or less 

  • The terms of any loan received from a bank or other recognized lending institution 

A candidate, running in the 2014 Municipal Election, is required under the Municipal Elections Act, 1996 to open an account in the name of their campaign (for example: “Campaign for John Doe’s Campaign”). Candidates can find a letter addressed to financial institutions describing the requirements here

  • 7. Election Signage 

The Following is an extract from the Town's Sign By-law Section 3.04(3)(ii):

Nothing herein shall be deemed to prevent the posting of any election proclamation in regard to any municipal election, or any voters' list under the statute in that behalf, nor the display of election signs by candidates during any municipal election, provided that such signs are erected in accordance with the following provisions:

  • Election signs shall not be erected on private property without the owner's consent.
  • Election signs shall not be erected on public property, except in areas designated for the display of such signs, by the Council of The Corporation of the Town of Niagara-on-the-Lake. (Click here for a detailed list of designated areas designated by Council.)
  • All election signs shall have a maximum sign display area of one (1) square metre (10.76 square feet)
  • No candidate shall erect or display, or cause to be erected or displayed, more than twenty-five (25) elections signs on public property, at any one time.
  • No candidate shall erect or display, or cause to be erected or displayed, any such signs prior to the date that is sixty (60) days before the date fixed for the election.
  • All election signs must be removed within seven (7) days of the date of the election, by the candidate or the candidate's representative. 

​​For information on regulations and guidelines concerning the errection of elections signs, please review:

 8. School Board Trustee

​​For information on running for election as a School Board Trustee, please review:

For information on planning a community-run School Board Trustee Candidates meeting please review:

​​As per the Municipal Elections Act Section 16 (1) A candidate may appoint scrutineers to represent him or her during voting and at the counting of votes, including a recount. Click below to view the form for appointment of a scrutineer (Form EL12). 

​In preparation for the upcoming Election, the Ministry of Municpal Affairs and Housing offered two Candidate Information Sessions this year. If you were unable to attend these meetings, see below for a copy of the presentations:

  •  For a copy of the June presentation click here
  • For a Copy of the September Presentation click here.