Special Events Permit

Special Events

January 2022

January 6, 2022

RE: Special Events Applications and Permits

Effective Wednesday, January 5, 2022, at 12:01 a.m., Niagara-on-the-Lake, along with the rest of the Province, temporarily moved back into a modified Step Two of Ontario’s Roadmap to Reopen for a minimum of 21 days (until January 26). 

Further to the Town’s media release dated January 3, 2022 regarding the increased Provincial COVID-19 Restrictions, this letter is to advise that based on those restrictions, the Town is required to suspend the issuance of Special Event Permits until further notice.

Staff and Council are certainly empathetic to the impact this suspension has on planned events. We are hopeful that this temporary measure, which is to minimize the spread of COVID-19 across the Province, will be achieved, and that a return to normalcy and safe event planning will be feasible soon.

Please refer to O. Reg. 263/20: RULES FOR AREAS IN STEP 2 for the complete list of measures and conditions that apply to certain businesses, organizations, places and individuals.

EVENTS AND GATHERINGS

  • Social gatherings are permitted under the following conditions:
    • indoor gatherings limited to 5 people or fewer
    • outdoor gatherings limited to 10 people or fewer
  • Organized public events are permitted under the following conditions:
    • indoor events limited to 5 people or fewer
    • every person in attendance at an indoor or outdoor organized public event must wear a mask or face covering in a manner that covers their mouth, nose or chin unless they are subject to an exception set out in subsection 2 (4) of Schedule 1.
    • outdoor events have no limits on number of attendees, but face coverings and/or masks must be worn in situations where 2 metres physical distancing cannot be maintained. 

Please be advised that those in contravention of Provincial Orders are susceptible to applicable fines. Offences and set fines available to enforcement personnel include:

Fail to comply with an emergency order        $750.00
Obstruct any person exercising a power in accordance with an Order made during a declared emergency $1000.00
Obstruct any person performing a duty in accordance with an Order made during a declared emergency $1000.00

Visit COVID-19 public health measures and advice | COVID-19 (coronavirus) in Ontario for the most up-to-date information from the Provincial Government and Canada.ca/coronavirus for updates from the Federal Government.

For the most accurate and up-to-date information about COVID-19 related measures being taken by Niagara-on-the-Lake, please visit notl.com/COVID-19, or call 905-468-3266.

Members of the public looking to report contraventions of Provincial Orders are asked to email covidcomplaints@notl.com. Urgent issues can be reported by calling the Niagara Regional Police Service’s non-emergency line at 905-688-4111.

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A Special Event is an event that may occupy all or part of Town-owned property or may result in the disruption of the local flow of traffic. A special event may be defined as, but not limited to, a parade, festival, filming, bicycle race/tour, running event, procession, walk-a-thon, and/or any other activity that may include the following component(s):

  1. Street Closure(s)
  2. Fireworks or pyrotechnics
  3. Live entertainment
  4. Temporary Structures/ Tents
  5. Service of food or alcohol
  6. Large volumes of vehicular or pedestrian traffic 
  7. Picnic or Barbeque - with more than fifty (50) persons and/or use of a barbeque

Should you wish to hold a Special Event within the Town of Niagara-on-the-Lake, please complete and submit the Special Event Application Form attached below.

The Special Events Policy and Permit Application Form are being revised to incorporate new provisions, as identified in Parks By-law 5306-21 & 5306A-21, approved by Council on March 22, 2021. Please contact the Clerks Department at 905-468-3266 or specialevents@notl.com if you have questions about the Special Event Application process.

Where a discrepancy between the Special Event Policy and Parks By-law occurs, Parks By-law 5306-21 & 5306A-21 takes precedence.

Special Event Application Form

 Additional Information: 

  • Please be advised that only one application is required for circulation to all Town departments.
  • An applicant may submit their application by:
    • Mail: Town Municipal Office - 1593 Four Mile Creek Road, PO Box 100, Virgil, Ontario L0S 1T0
    • Fax: 905-468-2959
    • E-mail: specialevents@notl.com
    • In-Person:  Customer Service counter located at the Town Municipal Office at 1593 Four Mile Creek Road, PO Box 100, Virgil
  • Please be advised, should the event include one or more of the following, Council approval may be required:
    • Expected attendance of 250 or more
    • Road closures exceeding 12 hours
    • Service of alcohol on public property
    • Food Trucks
  • An applicant should expect a response from the Clerk's Department within 4-6 weeks from the date of submission. Upon approval of the event, the applicant will receive an event package which includes:
    • A Special Event Permit
    • Letter from the Town Clerk
    • Special Occasion Permit and/or Building Permit (where applicable)

For additional information regarding Special Events within the Town of Niagara-on-the-Lake, please refer to the Town's Special Events Policy, Parks By-law No. 5306-21 and/or contact the Special Event Coordinator at specialevents@notl.com