Special Events Permit

Special Events

April 13, 2021

RE: Special Events Applications and Permits During COVID-19

The Ontario-wide Stay-at-Home Order came into effect on April 8, 2021, at 12:01 a.m. and will last a minimum of four (4) weeks.

Further to the Town’s media release dated April 10, 2021, regarding the Stay-at-Home Order, this letter is to advise that based on current Provincial Regulations, outdoor public events and social gatherings may have no more than five (5) people. Therefore, unfortunately,  the Town has had to suspend the issuance of Special Event Permits until further notice.

The following is a summary of the information contained in Ontario Regulation (O.Reg) 82/20: Rules for Areas in Stage 1. For a complete list of Stay-at-Home regulations, please click here and refer to O. Reg. 265/21. All other regulations as identified on O.Reg. 82/20 apply.

EVENTS AND GATHERINGS

  • Indoor organized public events and social gatherings are not allowed, except with members of the same household (the people you live with).
  • Individuals who live alone and single parents may consider having exclusive, close contact with another household to help reduce the negative impacts of social isolation.
  • Outdoor organized public events and social gatherings must comply with public health advice on physical distancing and have no more than 5 people.

Staff and Council are certainly empathetic to the impact this suspension has on planned events. We are hopeful that the intent of this Stay-at-Home Order, which is to minimize the spread of COVID-19 and stop the growing number of variants circulating within the Province, will be achieved, and that a return to normalcy, and safe event planning, will be feasible soon.

Please be advised that those in contravention of Emergency Orders are suspectable to applicable fines. Offences and set fines available to enforcement personnel include:

  • Fail to comply with an emergency order                                                                           $750.00
  • Obstruct any person exercising a power in                                                                       $1,000.00
    accordance with an Order made during a declared emergency
  • Obstruct any person performing a duty in                                                                         $1,000.00
    accordance with an Order made during a declared emergency


    Visit covid-19.ontario.ca for the most up-to-date information from the Provincial Government and Canada.ca/coronavirus for updates from the Federal Government.

For the most accurate and up-to-date information about COVID-19 related measures being taken by Niagara-on-the-Lake, please visit notl.com/COVID-19, or call 905-468-3266.

Members of the public looking to report contraventions of Emergency Orders are asked to email covidcomplaints@notl.com. After-hours complaints or urgent issues can be reported by calling the Niagara Regional Police Service’s non-emergency line at 905-688-4111.

Sincerely,   
Peter Todd                                                     Betty Disero
Town Clerk                                                     Lord Mayor

____________________________________________________________________________

A Special Event is an event that may occupy all or part of Town-owned property or may result in the disruption of the local flow of traffic. A special event may be defined as, but not limited to, a parade, festival, filming, bicycle race/tour, running event, procession, walk-a-thon, and/or any other activity that may include the following component(s):

  1. Street Closure(s)
  2. Fireworks or pyrotechnics
  3. Live entertainment
  4. Temporary Structures/ Tents
  5. Service of food or alcohol
  6. Large volumes of vehicular or pedestrian traffic 
  7. Picnic or Barbeque - with more than fifty (50) persons and/or use of a barbeque

Should you wish to hold a Special Event within the Town of Niagara-on-the-Lake, please complete and submit the Special Event Application Form attached below.

The Special Events Policy and Permit Application Form are being revised to incorporate new provisions, as identified in Parks By-law 5306-21, approved by Council on March 22, 2021. Please contact the Clerks Department at 905-468-3266 or specialevents@notl.com if you have questions about the Special Event Application process.

Where a discrepancy between the Special Event Policy and Parks By-law occurs, Parks By-law 5306-21 takes precedence.

Special Event Application Form

 Additional Information: 

  • Please be advised that only one application is required for circulation to all Town departments.
  • An applicant may submit their application by:
    • Mail: Town Municipal Office - 1593 Four Mile Creek Road, PO Box 100, Virgil, Ontario L0S 1T0
    • Fax: 905-468-2959
    • E-mail: specialevents@notl.com
    • In-Person:  Customer Service counter located at the Town Municipal Office at 1593 Four Mile Creek Road, PO Box 100, Virgil
  • Please be advised, should the event include one or more of the following, Council approval may be required:
    • Expected attendance of 250 or more
    • Road closures exceeding 12 hours
    • Service of alcohol on public property
    • Food Trucks
  • An applicant should expect a response from the Clerk's Department within 4-6 weeks from the date of submission. Upon approval of the event, the applicant will receive an event package which includes:
    • A Special Event Permit
    • Letter from the Town Clerk
    • Special Occasion Permit and/or Building Permit (where applicable)

For additional information regarding Special Events within the Town of Niagara-on-the-Lake, please refer to the Town's Special Events Policy, Parks By-law No. 5306-21 and/or contact the Special Event Coordinator at SpecialEvents@notl.org.